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Guidelines for Local Arrangement Chair and/or Committee

The Local Arrangement Chair/Committee (LAC) for a Section Meeting should be appointed a year in advance of the meeting, should be faculty at the host college, and should be familiar with the structure of past section meetings.

The LAC will be responsible for:

  • Reserving meeting rooms at the site
  • Arranging for technology (Audio/Visual) needed
  • Providing space for vendors
  • Arranging for maps to the site and parking for the day(s) of the meeting
  • Planning any food events (with the support of vendors)
  • Developing a list of hotels near the site
  • Preparing the handouts (bags, folders, programs) for the day of the event
  • Updating the Section Leaderingship of the meeting costs
  • Providing a Section Meeting Report to MAA Headquarters


The following statements are provided to all governors; Section governors should share this information with the Section.  These statements were approved by the MAA Executive Committee on October 28, 2016, to be included in future MAA MathFest hotel contracts

It is the Group's official position that it will make every reasonable effort to schedule its national meetings in localities which respect the participants' human rights and freedom from discrimination based on sexual orientation, gender, race, national origin, creed, or color. The Mathematical Association of America encourages the free expression and exchange of ideas in an atmosphere of mutual respect and collegiality. The MAA strives to foster a welcoming environment for all.

While MAA does not control the behavior of third parties, the MAA requests that all individuals involved in MAA, its Sections, or its Special Interest Groups, conduct themselves professionally and respectfully toward its conferences’ participants, staff, and vendors. Through this contract the Hotel and/or Convention Center represents to the MAA that they will do everything in their power to create a welcoming environment based on MAA’s above stated policies.

As hosts of the event, the LAC should also:

  • Provide support for registration and MAA books sales
  • Assist guest speakers
  • Share important information (dates, times, location, etc) with the Section Webmaster and Newsletter Editor


Following the meeting the LAC will submit all registration information and monies to the Section Treasurer.

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